Unstructured enquiries
Line items, part codes, quantities and specifications are scattered across email attachments and manually copied into spreadsheets.
For industrial suppliers and distributors
Turn complex RFQs into review-ready quotations.
Customer enquiries arrive as spreadsheets, PDFs and emails. We design tailored workflows to structure requests, assist catalogue matching and prepare draft quotes—while your commercial team retains approval of products, margins and prices.
Custom solution discovery and scoped implementation. No claim of an off-the-shelf product or guaranteed financial results.
Built for
- Electrical and MEP material distributors
- Industrial equipment and spare-parts suppliers
- Pumps, valves and automation vendors
- B2B sales teams handling complex multi-line enquiries
Best suited to teams processing recurring multi-line RFQs with a documented product catalogue and quotation approval process.
The operational problem
Where time, accuracy and revenue get lost
Slow catalogue matching
Sales teams search multiple catalogues and supplier lists to identify suitable items and alternatives.
Quotation bottlenecks
Margins, stock checks and internal approvals delay responses—or force rushed decisions.
Proposed solution
How a tailored workflow could work
Capture and extract
Organize incoming RFQs and extract line items from permitted documents with uncertainty flags.
Match and verify
Suggest catalogue matches and highlight missing specifications, substitutions or unavailable data.
Apply controlled rules
Use approved pricing, margin, currency and validity rules where available; route exceptions to the responsible team.
Approve and prepare
Create review-ready quotation drafts with an audit trail. Authorized staff make final commercial decisions.
What we would measure in a pilot
Quotation turnaround time
Manual handling time per RFQ
Accuracy of catalogue matches
Number of exceptions requiring review
Quote throughput and response consistency
Frequently asked questions
Does this replace our ERP or CRM?
Not necessarily. We first assess your existing systems and integrate only where technically and commercially appropriate.
Will AI automatically send prices to customers?
The proposed default is human-reviewed quotations. Automated sending or pricing would require explicit business rules and authorization.
What data is needed for a pilot?
A set of appropriately anonymized historical RFQs, an example product catalogue and your existing quotation workflow usually provide a useful starting point.
Is the product already available?
This is a custom solution offering. Scope, integrations, reliability requirements and commercial terms are agreed after workflow discovery.
Workflow discovery
Show us where your process breaks down.
We’ll discuss your volume, existing tools, decision rules and approval requirements. If there is a fit, we can scope a focused pilot before a larger engagement.
Please do not submit confidential documents or customer data through this enquiry form.