Scattered evidence
Instructions, site photographs and correspondence are stored in separate tools, making a complete record hard to assemble.
For subcontractors and commercial teams
Keep every variation visible, documented and reviewable.
Extra works and changes often leave evidence scattered across site records, email chains and spreadsheets. We build focused workflows to connect instructions, approvals, quantities and supporting records before they are lost in handoffs.
Custom solution discovery and scoped implementation. No claim of an off-the-shelf product or guaranteed financial results.
Built for
- MEP and electrical subcontractors
- Fit-out and interior contractors
- Specialist trade contractors
- Commercial managers and quantity surveying teams
Most suitable for contractors managing multiple simultaneous variations, site instructions and payment applications.
The operational problem
Where time, accuracy and revenue get lost
Unclear approval status
Teams struggle to see which changes were submitted, acknowledged, assessed or formally approved.
Commercial follow-up gaps
Supporting documents and responsible owners can be overlooked when preparing valuations or pursuing disputed items.
Proposed solution
How a tailored workflow could work
Record the change
Log each variation with project, scope, dates, owner and reference to the originating instruction.
Link supporting evidence
Associate relevant correspondence, site records, photographs and quantity or cost information.
Track approvals and status
Show who must review each item, what is outstanding and which variations require escalation.
Prepare review packages
Create structured summaries and evidence bundles for review by the commercial team and relevant counterparties.
What we would measure in a pilot
Unresolved variations by project
Ageing of submitted changes
Completeness of supporting evidence
Follow-up and approval turnaround
Visibility into disputed and outstanding amounts
Frequently asked questions
Is this a replacement for Procore or an ERP?
No. The goal is to address specific gaps in your existing commercial workflow. We can assess integrations where supported.
Does the system automatically approve claims?
No. Contractual interpretation, entitlement, pricing and approval remain with authorized people. The system organizes evidence and tasks.
Can we begin with Excel records?
Yes. A pilot can be scoped around your existing trackers and representative, appropriately shared project records.
Is this ready-to-use SaaS?
Not currently advertised as a finished off-the-shelf product. We offer custom discovery, design and implementation.
Workflow discovery
Show us where your process breaks down.
We’ll discuss your volume, existing tools, decision rules and approval requirements. If there is a fit, we can scope a focused pilot before a larger engagement.
Please do not submit confidential documents or customer data through this enquiry form.